General Terms and Conditions for the participation in events of eparo GmbH

1 Scope of application

These General Terms and Conditions govern the contractual relationship between you as a participant in events (seminars, courses and conferences, etc.) and eparo GmbH, Simon-von-Utrecht-Strasse 85a, 20359 Hamburg, Germany, registered in the Commercial Register at the Hamburg District Court HRB 98580 (hereinafter "eparo"). Any deviating general terms and conditions of the participant are expressly rejected. They shall have no validity whatsoever.

2 Registration/registration confirmation

You can register for eparo events via the respective event website, via the Internet, by letter or fax, by e-mail or by telephone. Your registration is legally an offer to conclude an event contract to which you are bound for 10 days. The acceptance of your offer is made by written confirmation by eparo or a confirmation in text form. If we declare acceptance only after the expiration of your binding period, our confirmation on our part represents an offer to conclude a corresponding contract, which you then accept by paying the respective valid remuneration. In this respect we waive the receipt of a corresponding declaration according to § 151 BGB.

3 Performance

Unless otherwise stated in the event announcement, the remuneration usually includes access to the event, the event documents in electronic form as well as beverages during breaks. In the case of purely remote events, access is via an access link and break drinks are of course not provided. eparo reserves the right to replace announced speakers with others and to make necessary changes to the event program while maintaining the overall character of the event.

If an event cannot be held due to force majeure, due to the inability of one or more speakers to attend, due to disruptions at the event location or due to too few participants, the participants will be informed immediately. Cancellation due to insufficient number of participants will not be made later than 10 days before the event. The event fee will of course be refunded in such cases. A claim for compensation of travel and accommodation costs as well as loss of work is excluded, unless such costs arise due to grossly negligent or intentional behavior on our part. eparo undertakes to do everything reasonable to contribute to the elimination or limitation of any disruptions in performance that may occur.

The remuneration stated in the respective event is per person and event date plus statutory value added tax. If special benefits are granted for certain events (e.g. for students, certain professional groups, etc.), you must provide evidence of the respective requirements by submitting the relevant certificates and/or receipts. The actual receipt of your registration by us is decisive for the claiming of early bird rates.

4 Due date and payment, default, set-off

The fee payable for the respective event is due upon receipt of the confirmation of participation and invoice and is payable within 14 days of receipt of the invoice. § Section 286 (3) of the German Civil Code (BGB) shall remain unaffected. If the applicant defaults on payment, we shall be entitled to charge default interest of 5 percentage points p.a. for consumers and 9 percentage points p.a. for companies, in each case above the respective base interest rate of the ECB (§ 247 para. 1, § 288 para. 1 or para. 2 BGB). If we should have suffered a higher damage caused by delay, eparo is entitled to claim this damage upon proof. You are also entitled to prove that eparo has not suffered any damage or that the damage is significantly lower than previously claimed.

If the event announcement does not provide for a specific method of payment, you are generally entitled to pay the remuneration by direct debit, invoice or credit card, at your choice. eparo reserves the right, however, to exclude certain methods of payment in individual cases. Payment by sending cash or checks is not possible; in case of loss eparo does not assume any liability.

A set-off with counterclaims is only possible if these have been acknowledged by eparo in writing or if they have been legally established; you can only exercise a right of retention if your right is based on the same contractual relationship.

5 Cancellation

A cancellation of your registration has to be made in writing. Cancellation is only possible free of charge up to 30 days before the start of the event. In case of a cancellation in the period from 29 to 14 days before the event, 50%, in the period from 13 days to 7 days before the event 75% of the respective fee has to be paid. .

In case of cancellation 6 days or more before the event or in case of no-show at the event, the entire agreed fee will be owed. You are of course entitled to provide a substitute participant at any time. You are generally entitled to prove that eparo has not suffered any damage at all due to the cancellation of the event or that this damage is significantly lower than the cancellation fee retained by eparo.

6. copyrights

All conference documents, pictures, hand-outs etc. (whether in physical or electronic form) that you receive at events organized by eparo are protected by copyright. The copyright belongs to the respective author, who is named as the author in the respective document. You are only and exclusively granted a simple, non-exclusive, non-transferable right of use for personal use. You or third parties are not permitted to change the content or editorial content of the conference documents or to use modified versions, to copy them for third parties, to make them publicly accessible or to forward them, to post them on the Internet or other networks, whether for a fee or free of charge, to imitate them, to resell them or to use them for commercial purposes, not even in part. Any copyright notices, marks or trademarks may not be removed by you or any third party.

7. consent to photo and video recordings

At all eparo events, photographs and video recordings are made, which are subsequently published on the websites of eparo GmbH and in social media channels, platforms such as facebook, instagram, YouTube, twitter, flickr, etc. to document the event. In addition, an image film will be created, if necessary, in which scenes of the event will be processed.
This is to be evaluated online and offline in all media without restriction by eparo GmbH and used in particular for corporate advertising purposes. Among other things, group pictures and individual portraits of the visitors to the events will be taken.
By entering the event premises, the visitor agrees that photographs and video recordings may be made of him/her during the visit to the event and published in the aforementioned manner.
The making of own audio and video recordings is prohibited.

8 Liability

The events are carefully prepared and conducted by qualified speakers. Nevertheless, we assume no liability for the timeliness, accuracy and completeness in relation to the conference documents made available to you and the implementation of the event.
The contracting parties shall be liable to each other without limitation in the event of injury to life, limb or health, breach of warranties as to quality, fraudulent concealment of defects, breach of material contractual obligations (so-called cardinal obligations) and, irrespective of the cause, for damage caused intentionally. The provisions of the Product Liability Act shall also remain unaffected.
In all other respects, the liability of the contracting parties shall be limited to the total remuneration agreed for the respective event.
The aforementioned limitations of liability shall also apply to organs, executive staff, employees and/or vicarious agents of the contracting parties.
Special limitation of liability for the checkroom:
Insofar as we offer the possibility, against payment or free of charge, to store items, e.g. coats, jackets, suitcases or bags, for you ("checkroom"), the following additional conditions apply to this:
You may not leave any valuables (e.g., laptops, smartphones, jewelry), data carriers containing confidential and/or business information, payment instruments/cards, or travel tickets at the Cloakroom.
We are liable for property damage and financial loss due to damage or loss of the items only in the case of intentional or grossly negligent acts of one of our organs and/or vicarious agents and/or assistants, in the case of injury to life, limb or health, in the case of breach of quality guarantees, fraudulent concealment of defects and, regardless of the reason, unlimited liability for damage caused intentionally; otherwise liability is excluded.

9. age restriction

Admission to events of eparo is regularly only for persons 18 years and older. Adolescents from the age of 16 are admitted until midnight at the latest and only in the company of a legal guardian or parent.
Parental guardians must carry written proof of their authorization and show a copy of the guardian's ID upon request.

10. right of withdrawal for consumers

Participants whose registration cannot be attributed to their commercial or self-employed professional activity (consumers in the sense of § 13 BGB) have the right to cancel the registration in writing within 14 days after receipt of the registration confirmation without giving reasons. Cancellation fees will not be charged. To meet the deadline, it is sufficient to send the cancellation in time to the following address: eparo GmbH, Simon-von-Utrecht-Straße 85a, 20359 Hamburg, Fax: 040 / 822 95 62-22; This right of cancellation expires prematurely when the booked event has taken place and the participant has attended it. The following cancellation policy applies:

Revocation policy

Right of withdrawal
You have the right to cancel this contract within fourteen days without giving any reason.
The revocation period is fourteen days from the day of the conclusion of the contract.
To exercise your right of withdrawal, you must inform eparo GmbH, represented by the Managing Director, Dr. Rolf Schulte Strathaus, Simon-von-Utrecht-Straße 85a, 20359 Hamburg, Fax: +49 40 / 822 95 62-22, Tel.: +49 40 822 95 62-0,, by means of a clear declaration (e.g. a letter sent by post, fax or e-mail) of your decision to withdraw from this contract.
To comply with the withdrawal period, it is sufficient that you send the notice of exercise of the right of withdrawal before the expiry of the withdrawal period.

Consequences of the revocation

If you revoke this contract, eparo shall reimburse you all payments we have received from you, including delivery costs (with the exception of additional costs resulting from the fact that you have chosen a type of delivery other than the favorable standard delivery offered by us), without undue delay and no later than within fourteen days from the day on which eparo has received the notification of your revocation of this contract. For this repayment, eparo will use the same means of payment that you used for the original transaction, unless expressly agreed otherwise with you; in no case will you be charged for this repayment.
If you have requested that the services begin during the withdrawal period, you shall pay eparo a reasonable amount corresponding to the proportion of the services already provided up to the point in time at which you notify eparo of the exercise of the right of withdrawal with regard to this contract, compared to the total scope of the services provided for in the contract.